Become a Records Reducer Reduce Your Storage Footprint and Save


It’s no secret that you are always looking for cost savings opportunities that can be invested back into your business or improve profitability. According to our research, 71% of companies could reduce their storage costs by 30% – if they knew what they could destroy. If you’re like many of your peers, you may have inherited legacy records from past acquisitions that are not indexed adequately or don't meet your current records retention schedule. Holding onto these records past their destruction date not only increases your storage costs but also increases your litigation risk and costs as well. Learn how Iron Mountain can help you become a Records Reducer so you can stop unnecessarily paying to store records you no longer need.

Transcript

Meet Rachel. She’s responsible for records and information management across her company and she’s got a lot on her mind. Her team has been searching for cost savings opportunities that can be invested back into her business or improve profitability. She has some older boxes from past acquisitions that are not indexed adequately or don't meet her current records retention schedule and she knows there’s opportunity to reduce her storage costs by getting rid of records she no longer needs. She’s also attempting to dispose of obsolete records but hasn’t been able to gain Legal’s support. Does that sound like you? According to our research, 71% of companies could reduce their storage costs by 30% – if they knew what they could destroy.

Most companies have legacy storage, and many see reducing it as a priority, since it carries a number of costs. Storage is your most obvious, as budget requests can continue to grow without a great deal of tangible returns. However, other costs remain hidden: discovery requests and audits result in huge productivity losses, as valuable employees waste time searching for and recreating information.

Even more significant costs can arise from fines and financial settlements resulting from the inability to produce records for litigation.

What if you could easily reconcile your historical records to your retention schedule? Even more, what if you could classify and defensibly destroy up to 30% percent of archived records that your organisation no longer needs no matter if they are onsite or offsite – all with a legally credible methodology that has already classified millions of boxes?

With Iron Mountain, Rachel became a Records Reducer and stopped unnecessarily paying to store records she no longer needed.

With our proprietary Data Integrity solution, she can identify what records can be immediately destroyed and what is eligible to be destroyed in the future, without lifting the lids.

Now, her go forward inventory is indexed and managed according to best practice standards – and can be imaged on demand whenever she needs it.

Would you like to make this story come to life for your organisation? Let’s work together to make your organisation a Records Reducer today!