Benefits at a Glance
- Available for a wide range of projects related to healthcare information management.
- Offloads work from your staff,
allowing you to focus on your core
- Applies best practices learned from hundreds of healthcare
- Leverages Iron Mountain expertise
and technology in records storage
- Controls costs and minimizes disruptions through careful
- Customizable for each medical facility’s specific needs and goals.
Your Partner in Health Information Management
For healthcare organizations, there have never been so many competing
priorities. Providing excellent care and ensuring patient safety will always be
paramount, but now those goals must be met against a backdrop of additional
imperatives that include reducing costs, safeguarding patient information, and
transitioning to the Electronic Health Record (EHR). From records planning and
file-room management to system design and implementation, Iron Mountain can
help your medical facility achieve its goals within budget and on time.
Iron Mountain has worked with thousands of hospitals and healthcare
organizations to consult on numerous aspects of information storage, protection
and access. As a result, we know how to complement your capabilities with
best-practice expertise and impart first-hand knowledge as a seamless
extension of your organization.
To make sure your health information projects go smoothly and achieve the
return on investment you expect, consider partnering with Iron Mountain.
Leverage Our Expertise
Whether you use Iron Mountain for physical records storage, document or
film conversion, or any of our other services, there will still be projects and
information management challenges taxing your resources. With Iron Mountain
Health Information Services, projects stay on track and gain the advantage of
our experience in healthcare best practices. You can benefit from our
comprehensive knowledge of information storage, retrieval and protection,
and the technology that enables it.
A Wide Range of Vices for Your Healthcare Needs
The ultimate goal of medical records is to be able to access the right information,
when it’s needed. Through effective indexing, Iron Mountain has helped
thousands of organizations store information more effectively and gain more
rapid access to patient files.
Our experts will work with your medical records staff to create an indexing
system that is fast, efficient and reliable. For example, we can help you facilitate
storage of “purge groups” in terminal digit sequence, maintain a comprehensive
file-level inventory of each patient record stored, and group patient records by
Common problems in healthcare include loose-sheets
filing — paperwork generated at various places in the care
cycle that need to be properly filed in your records system
— and maintaining records in their proper sequence. Iron
Mountain can alleviate these problems by either providing
the filing service on an outsourced basis, or by helping you
develop a workflow procedure that allows your staff to
dropfile loose papers consistently and reliably and interfile
records in their proper sequence.
To help stay focused on core missions, many organizations
choose to outsource their project management to Iron
Mountain. By letting our team manage the project — in
close communication and cooperation with your own staff
— your healthcare facility ensures a predictable, reliable
project outcome and avoids overburdening your own
staff. Iron Mountain’s participation can be as limited or
extensive as you require. Dedicated project managers and
experienced staff assure that projects run on time and on
In-house File-Room Migrations and Purges
Without regular purging and shifting, your file room quickly
outgrows capacity. With our purging services, inactive
patient files can be moved to offsite storage. We can
also assist with other fileroom issues such as inventory
cleanups, file migrations from active to inactive, and file
retention processes that reduce your cost of handling and
help you save on valuable storage space.
New System Design and Implementation
Whether the system you are implementing is a new filing
process or a new technology such as a digital repository
for EHRs, Iron Mountain can help ensure the system is a
success. Using the knowledge gained from our past
engagements with other healthcare organizations, our
experts can add value to file-room practices by ensuring
that you use best practices. We can also help convert
existing file systems to newer, more effective sort-andnumber
Managing your file room or your data center is a challenging
and costly task. For some healthcare facilities, it makes
sense to outsource the operation of these activities, even if
the facilities remain at your location. Iron Mountain can
manage and operate your facilities for you for the shortterm
while you get your own staff up to speed, or over the
long-term so you can focus your resources elsewhere. Iron
Mountain can also help you plan and start up your
operations, so you can transition smoothly and effectively,
with no disruption to medical services.
Helping You Meet the Information Challenge
Whatever project your healthcare facility is undertaking —
improving workflow of patient information, transitioning to
EHR, reducing the costs of file rooms, improving access to
patient records — Iron Mountain can help ensure its success.
Health information has never been more complex, or more
important. Let us bring our best-practice knowledge and
healthcare expertise to bear on your challenge, so you can
stay in budget, on schedule, and focused on your core
missions of quality care and patient safety.